Scenario:
User leaves company and manager wants access to their mailbox. Knowing that mailbox access will be removed in x days, the manager copies the full contents of the user mailbox to his mailbox. This creates huge growth in mail stores and is costing IT disk space.
I would like to find a way to present the mailbox to the manager in a way that we can control. This means using the existing user mailbox and not creating PSTs. The goal is to provide information for a set time and then remove access. Outlook 2010 is currently being used on the application side.
My thought is that I would give the manager a subset of permissions on the user mailbox and then add the mailbox to the manager's Outlook profile so that they can browse it in that fashion. I have come across this article explaining how to give read only access to the user mailbox and it works...I can't delete, but I have access to view the messages. I can also notmove a message because that that command contains a delete operation which is prohibited. That solves the Move piece. The Copy piece is what I am stumped on.
If you can view the message, you can copy. I'm not sure there is a way around this. I can copy from the Outlook toolbar or drag and drop from one mailbox to another but I have not found a way to restrict this.
Has anyone else run into this need?
Jason Apt, Microsoft Certified Master | Exchange 2010 My Blog